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ESE Data Resources


ESE Data resources                                                          1.5.3R

 

Purpose

This group of resources and tools can help a District Data Team understand what data is made available to districts by the Massachusetts Department of Elementary and Secondary Education, what it means, how to access it, and how to use it effectively.

 

Related Documents

1–Getting Ready Module

1.5.1T: Data Inventory Template

1.5.2T: Data Inventory Template: SIMS and EPIMS Data

 

 

Description

Website links to the most current information on a variety of data sources.

 

Time

Ongoing.

 

 

The majority of data available from the ESE resides in one of two locations:

 

1.  Education Data Warehouse: A collaborative effort of ESE and local school districts to centralize K–12 educational performance data into one state-coordinated data repository hosted by the Department. It contains the SIMS and MCAS data for every district in the state and will soon contain the EPIMS data for every district in the state. Data are available at the level of the state, district, group, and individual student. Over 30 reports exist to compare data from individual schools and districts to state totals. After receiving appropriate training, districts can load local data into the EDW and write their own reports. EDW training materials and data can be accessed via the security portal. EDW Quick Tips and the EDW User Guide from the Information Service’s Education Data Warehouse are available for download on the EDW webpage: http://www.doe.mass.edu/infoservices/dw/.

 

2.  School/District Profiles: Sortable data reports on a variety of information, including enrollment, teacher data, and MCAS results. Data are available at the level of the state, district, and group, but not at the level of individual student. Directories and reports from individual organizations can also be found here: http://profiles.doe.mass.edu/.

 

 

Other sources of data are indicated as appropriate.

 

The MA ESE also publishes an annual data collection schedule which includes forms, descriptions of data, technical guidance, and access information for data that are transmitted from districts to the state: http://www.doe.mass.edu/infoservices/data/schedule.html.


ESE Data Resources

 

Data Element

and Brief Description

Release Schedule

Source of Data

User Guides and Other Resources

Massachusetts Comprehensive Assessment System (MCAS): Designed to test all public school students in the state, measure performance based on the Massachusetts Curriculum Framework learning standards, and report on the performance of individual students, schools, and districts.

 

Annually, in June

Data Warehouse

 

School/District Profiles

http://www.doe.mass.edu/mcas/

Information on MCAS participation and graduation requirements, testing schedules, test administration resources, test design and development, sample questions, scoring guides, technical reports and results, as well as information on training sessions for the above.

Additional guidance is available in the Data Warehouse trainings, which can be accessed through the security portal.

Adequate Yearly Progress (AYP): A measure of the extent to which a student group demonstrates proficiency in English language arts and mathematics based on MCAS results. AYP Reports are issued each year and show the progress schools and districts are making toward the goal of having all students reach proficiency by the year 2014.

Annually, in October

See link

in next column

http://www.doe.mass.edu/sda/ayp/

 

Access to reports on AYP data as well as the review and release schedules, baseline and improvement data, student performance goal spreadsheet, and interpretive materials. Includes information on the Composite Performance Index (CPI).

Student Growth Percentile: The growth model complements the MCAS year-by-year test scores, since it reports change over time rather than grade-level performance results in any one year.

Annually, in September

Data Warehouse

 

School/District Profiles

 

http://www.doe.mass.edu/mcas/growth/

 

Links to student growth scores at the level of district, school, and student group, as well as resources for understanding and using the data.


ESE Data Resources

 

Data Element

and Brief Description

Release Schedule

Source of Data

User Guides and Other Resources

Massachusetts English Proficiency Assessment–Reading/Writing (MEPA-R/W): Assesses LEP students' proficiency in reading and writing at grades K–12. Massachusetts English Language Assessment–Oral (MELA-O) assesses LEP students' proficiency in listening (comprehension) and speaking (production) at grades K–12.

Early June

See link

in next column

http://www.doe.mass.edu/mcas/mepa/

Reports of results as well as information on English Language Proficiency Benchmarks and Outcomes (ELPBO), student participation requirements, sample student work and scoring guides, MEPA test administration resources, and information on training for the above.

EPIMS: Collects demographic data and work assignment information on individual public school educators, enabling Massachusetts to comply fully with the No Child Left Behind Act by accurately reporting on highly qualified teachers. EPIMS replaced the DSSR (District School Staffing Report).

Three times a year (starting in SY2011)

Education Data Warehouse (beginning in 2010)

http://www.doe.mass.edu/infoservices/data/epims/

Data collection training materials, data handbook, list of support specialists, maintenance tutorials, FAQs, and a list of vendors.

Note: Beginning in SY2011, EPIMS data will be collected in October, March, and at the end of the year, and are generally available in the EDW 2–3 months later.

SIMS: A student-level data collection system that allows the Department to collect and analyze more accurate and comprehensive information, to meet federal and state reporting requirements, and to inform policy and programmatic decisions. Includes a unique student identifier for all students receiving a publicly funded education in Massachusetts. 

Three times a year

Education Data Warehouse

http://www.doe.mass.edu/infoservices/data/sims/

SIMS user guide, data handbook, and other training guides, as well as information on SIMS expansion, SSDR, reporting schedule, reporting guidelines, FAQs, and information on vendors.

Note: SIMS data is collected via the security portal in October, March, and at the end of the year, and are generally available in the EDW 2–3 months later.


ESE Data Resources

 

Data Element

and Brief Description

Release Schedule

Source

of Data

User Guides and Other Resources

 

Statistical Reports. The ESE provides statistical reports in the following areas:

·         Graduation rates

·         Grade retention reports

·         Dropout rates

·         Educator data

·         Enrollment data

·         Plans of high school graduates

·         Student exclusions

·         School and district data reports

·         State profile

 

Varies

See link in next column

http://www.doe.mass.edu/infoservices/reports/

 

Links to other ESE web pages with data and additional information on each type of statistical report.

Note: The Select Report list for School and District Data Reports has some but not all of the same reports available in the Quick Statewide Reports list on the School and District Data Reports page itself.

Statistical Comparisons. The ESE provides statistical comparisons for districts in the following areas:

·         Per pupil expenditure reports

·         Enrollment trends

·         Average teacher salaries

·         Special education direct expenditure trends 

·         School and district data reports

·         State profile

 

Varies

See link in next column

http://finance1.doe.mass.edu/statistics/

 

Links to data reports and supporting resources. Some data sets allow for easy comparison to similar districts, and can be easily downloaded as Excel files.